Mission & Bylaws
Bylaws of the Raider Nation Booster Club
Article 1: Name
The name of the organization shall be the Raider Nation Booster Club, a booster club established by parents, staff, and supporters of Stevens High School in Rapid City, South Dakota.
Article 2: Purpose/Objectives
This Corporation is organized exclusively for the following charitable, educational, or scientific purposes within the meeting of Section 501(c)(3) of the Internal Revenue Code.
To support Stevens High School in improving student interest in the Raider Nation Booster Club and leadership in ways that will enhance the Rapid City Area School District’s mission, goals, and beliefs.
To raise funds for programs and equipment to further Stevens High School student activities and athletic programs.
To promote positive and active moral support and assistance for the benefit of Stevens High School.
To organize parents and volunteers for the Raider Nation Booster Club, plan social activities, and do all other activities necessary and desirable consistent with these purposes.
Article 3: Policies
Section 1. No substantial part of the activities of the Corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation and the Corporation shall not participate in or intervene (including the publishing or distribution of statements) in any political campaign on behalf of any candidate for public office.
Section 2. This Corporation shall be non-commercial, non-sectarian, and non-partisan. No commercial enterprise or candidate shall be endorsed by it. The name of the Corporation and names of its officers in their official capacities shall not be used in connection with a commercial concern or with any partisan interest for any other purpose than the regular work of the Corporation.
Section 3. This Corporation shall not seek to direct the administrative activities of the school or to control its policies.
Section 4. The Corporation shall be supportive of school educational efforts and student needs in the Program. The Corporation shall conduct all operations in such a way as to reflect positively upon the school and the Rapid City Area School District.
Section 5. In no way shall one member, officer, or committee chairperson make policy, program, or expenditure decisions, or bind the Corporation in any way, absent the consent of at least the Executive Board. When representing the Corporation, any member, officer, or committee chairperson shall be aware of the authority extended by the Corporation and shall not exceed such authority.
Section 6. No fundraising activity of the Corporation shall financially benefit a Booster Club member, faculty member, student or parent without prior Executive Board approval.
Section 7. No part of the net earnings of this Corporation shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered. Services provided by members and officers are voluntary and will not be compensated, unless specifically authorized by the Executive Board prior to completion of such services.
Section 8. Any notice required or permitted to be given to members may be given by written notice (including distribution of flyers and posting notices through the school), by telephone, by facsimile, by electronic mail, or by any combination thereof, or by any other method reasonably designed to reach the members.
Section 9. Notwithstanding any other provisions of these articles, the Corporation shall not carry on any other activities not permitted to be carried on: (a) by an organization exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law); or (b) by an Association, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law)
Section 10. Upon dissolution of the Corporation, the Corporation shall, after paying or making provisions for the payment of all the liabilities of the Corporation, dispose of all the assets of the Corporation by distributing the same to the Administrator of Stevens High School. Said Administrator shall, upon the advice of the Activities Director and faculty supervise the expenditure of said assets for materials and equipment for Stevens High School. In the event that this is not possible, said assets shall be distributed to qualified charitable organizations under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law) or the Rapid City Area School District (a local government entity) as the Corporation's Executive Board shall determine, with preference to be given to similar programs.
Article 4: Membership and Dues
Section 1. Any parent or guardian of a current or former student of Stevens High School and any teacher or staff member interested in the objectives of the Corporation and willing to uphold its policies and subscribe to its Bylaws may become a member. Staff members are not required to pay membership dues, if any. Membership in the Corporation shall be available without regard to race, color, creed, or national origin.
Section 2. The Executive Board shall determine the amount, time, and manner of payment of the membership dues, if any, from time to time. If assessed, each member shall pay the annual membership dues; however, no household shall be assessed for more than one annual payment of membership dues.
Section 3. The privileges of membership shall be the right to hold office or appointed position, make motions, chair a committee, and vote. Only those members current in payment of membership dues, if any, are eligible to vote or to serve as an officer or representative of the Corporation. Non-members are welcome to attend meetings and may ask questions and participate in discussions as recognized by the President.
Article 5: Executive Board
Section 1. The Executive Board shall consist of the officers of the Corporation. Chairpersons of the standing committees and of then active special committees may be invited to attend Executive Board Meetings that pertain to their committee.
Section 2. The Executive Board shall have general charge and control of the affairs, funds, and properties of the Corporation and shall maintain records of such in a central location, including current and prior budgets, check registers, governmental forms, committee reports, contracts and correspondence.
Section 3. The duties of the Executive Board shall be as follows: to transact necessary business in the intervals between Corporation meetings; to approve chairpersons of standing committees and approve the plans of the standing committees; to interpret the bylaws, policies, and standing rules of the Corporation; to present a report at the general membership (open) meetings of the Corporation; to prepare a budget for the upcoming fiscal year; to approve routine bills within the limits of the budget; to appoint the nominating committee; to appoint a committee to review Bylaws as needed; to appoint a committee of not less than two members, or an independent auditor or CPA, at least two weeks before the Annual Meeting to audit the treasurer's accounts; and to make budget adjustments as necessary, provided they do not individually exceed $5,000.00. Any individual budget adjustment over $5,000.00 requires the approval of the general membership.
Section 4. Every member of the Executive Board shall be entitled to one vote.
Section 5. Each standing committee chairperson shall present the committee's plans to the Executive Board prior to execution of the same. Any expenditure for such plans should be presented to a member of the Executive Board for advance approval.
Section 6. Regular meetings of the Executive Board shall be held during the school year, as stated in the Standing Rules. The time, place and regularity of such meetings are to be fixed by the Executive Board at its first meeting of the year.
Section 7. Special meetings of the Executive Board may be called by the President, or by a majority of the members of the Executive Board upon at least two days notice.
Section 8. All officers are required to attend all scheduled Corporation meetings and are expected to attend a majority of Corporation-sponsored events.
Section 9. A majority of the members of the Executive Board must be present at the Executive Board meeting in order to conduct business. Unless otherwise provided herein, a simple majority of those present and voting shall be required for the passage of any motion, resolution, or other vote.
Article 6: Officers and Their Election
Section 1. The officers of this Corporation shall include, at a minimum, a President, a Vice-President, a Secretary, and a Treasurer. Any office may be held by two persons so designated by the prefix "co-". These officers shall be elected annually by ballot at the regularly scheduled Spring general membership meeting by a majority vote of the membership present at that meeting. If there is but one candidate for any office, the election for such office(s) may be by voice or show of hands.
Section 2. Officers shall assume their official duties at the close of the final meeting of the school year and shall serve for a term of two years or until their successors are elected and installed. No person shall serve more than three consecutive terms in the same office, and no person shall serve consecutive terms in the office of President. Additional officers will be chosen according to the needs of the Corporation and upon the approval of the Executive Board.
Section 3. Nomination of officers shall be made by nominating committee comprised of three members of the executive board and the principal. The committee shall select its own chairperson. The nominating committee shall place in nomination at least one name for each office and present this slate via publication issued to the entire general membership at least four weeks prior to the spring election meeting. Independent nominations, with the consent of the nominee, may be made in writing by at least five voting members, and must be received by the nominating committee at least two weeks prior to the spring election meeting. The membership must be notified of the amended slate at least one week prior to the spring election meeting. There shall be no nominations from the floor.
Section 4. Officers must be parents or guardians of students currently enrolled or staff or faculty at Stevens High School.
Section 5. A vacancy occurring in an office shall be filled by a majority vote of the Executive Board at their next regular meeting.
Section 6. Any officer absent from three consecutive meetings, i.e., Executive Board and Corporation meetings, shall be deemed inactive unless absences are due to extenuating circumstances and the Executive Board receives notification of such. Any office having an inactive officer shall be declared vacant and shall be filled as provided herein. In addition, an officer failing to adequately participate or fulfill duties of the office may be subject to removal from office by decision of vote of a majority or two-thirds of the members present at the next regular meeting. Such officer is entitled to a written notification from the President or the Principal at least two weeks prior to the vote regarding removal.
Article 7: Duties of Officers
Section 1: Duties of Officers
President/Co-President: The President is the leader and primary representative of the Booster Club. The President holds fiduciary responsibility for the Booster Club and coordinates annual audits of the Booster Club’s financial records by two members of the Booster Club. They are also responsible for the overall operations of the Booster Club, and filling vacancies for volunteer roles. The President also provides direction for the Booster Club, ensuring that all Booster Club activities are in line with the mission of the Booster Club. The president will coordinate with the Activities Director in regard to the direction and other operations of the Booster Club.
Vice President (VP): The Vice President assists the President and may oversee fundraising efforts. The VP also serves as the liaison between Raider Nation Booster Club and other school-related Booster Clubs.
Secretary: The Secretary keeps all meeting records and communicates with members about upcoming meetings, events, and activities. The secretary will make minutes available to the Executive Board for review in a timely manner.
Treasurer: The Treasurer manages the Booster Club's finances, receives all monies, keeps accurate records of transactions, is responsible for maintenance of bank accounts, is responsible for filing any necessary tax and financial forms with appropriate government authorities, monitors compliance with statutory requirements, turns over the financial books for examination by an audit committee, presents a statement of account at every meeting, and maintains a file of budget reports.
Section 2. The Treasurer's accounts shall be examined annually by an Audit Committee of not less than two members or an independent auditor appointed by the Executive Board no later than August 10 of every year. The Committee or independent auditor shall review financial records for discrepancies and recommendations and prepare an annual report. The annual report shall be presented at the regularly scheduled meeting in September. The Annual Report shall be signed by the Audit Committee or individual auditor. It shall be the responsibility of the Executive Board to resolve any issues or recommendations set forth in the report.
Section 3. All officers shall perform the duties outlined in these Bylaws and those assigned from time to time. Failure to assume these responsibilities may result in removal as provided herein.
Section 4. Upon the removal or resignation of any officer, such officer shall turn over to the President or Executive Board, without delay, all records, books, and other materials pertaining to the office, and shall return to the Treasurer or the Executive Board, without delay, all funds pertaining to the office. Furthermore, upon expiration of their terms, all officers shall deliver all official materials related to their office to their successors.
Article 8: Standing Committees
Section 1. Standing committees are committees with on-going functions that continue throughout the year. The chairperson of each committee shall serve for a one-year term. The incoming President, with the approval of the incoming Executive Board, shall appoint chairpersons of the standing committees.
Section 2. The Executive Board may create special committees as needed to promote the purposes and interests of the Corporation. Special committees are directly responsible to the Executive Board. The President, with the approval of the Executive Board, shall appoint chairpersons of the special committees. Special committees shall be automatically dissolved upon completion of its assignment or upon decision by the Executive Board.
Section 3. An individual may serve unlimited terms as a committee chairperson, if appointed year to year.
Section 4. No officer, coordinator, chair, or member shall receive compensation for any services rendered. Officers and members may be reimbursed for reasonable expenses incurred while performing their duties.
Article 9: Financial Policies
Section 1. The fiscal year of the Raider Nation Booster Club shall align with the Rapid City Area School District fiscal year and begin on July 1 and end on June 30.
Section 2. The Treasurer shall prepare the annual budget by the annual meeting for the upcoming fiscal year. The budget will include projections of debits, deposits, and donations and will be submitted to the board for approval by the end of the fiscal year. Once the Board approves, the budget shall be shared with the Activities Director by mid-July. and be presented to the members for a vote during the August monthly meeting.
Section 3. Debits and Payments
All payments over $300 shall require the approval of two authorized officers: the President / Co-President or the Vice President.
No single unbudgeted expenditure shall exceed 10% of the approved amount or $300 without Board approval.
To be reimbursed, a receipt must be provided.
The Executive Board or committee members must provide written or email receipts for donations $250 or higher.
ARTICLE 10. Meetings and Voting
Section 1. There shall be regular general membership meetings, scheduled prior to the beginning of the school year. A regular meeting schedule may be established in the Standing Rules of the Corporation. Special meetings of the general membership may be called by the President or by a majority vote of the Executive Board, two days notice having been given.
Section 2. Voting shall be determined by a simple majority of members present, except when changing or amending the Corporation's Bylaws, when a two-thirds majority vote of members present must prevail.
ARTICLE 11. Procedures
Section 1. Robert's Rules of Order (current edition) shall govern this Corporation in all cases to which they are applicable and not in conflict with these Bylaws.
Article 12: Amendments
Section 1. These Bylaws may be amended at any membership meeting of the Corporation by two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall be given at the previous general membership meeting.
Section 2. A committee may be appointed to review the Bylaws, as revised and amended, every two year(s). The committee shall draft any proposed amendments for presentation to the membership as provided for in Section 1 of this Article.
ARTICLE 13. Standing Rules
The Executive Board may maintain a list of Standing Rules to serve as a further operating guide for the Corporation. These Standing Rules should be revised yearly to reflect the procedures of the current Executive Board.
Adoption of Bylaws
These Bylaws shall govern the operations and administration of the Raider Nation Booster Club.
Approved on: April 7th, 2025
Signatures: [Board Members]
